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General Instructions for AuthorsGeneral Instructions for Authors 58th AAEP Convention Anaheim, California December 1-5, 2012 Presentations for the AAEP Convention will be selected directly from the review-ready submissions to the AAEP. Submissions may include case series with follow-up data, or the results of experimental or observational studies as scientific papers, as well as “How to” and review papers. Selection will be made by the Educational Programs Committee. The quality of the submission will determine the selection. Missing data or proposed, but not completed procedures, will exclude the submission from consideration. AAEP invites information dealing with any subject germane to equine practice, but special consideration will be given to submissions by practitioners and material with practical content or new information. At least one author of a report describing diagnosis, treatment, or the interpretation of medical information should be a veterinarian. All submissions should strictly adhere to the Instructions for Authors. Submissions will be ranked using the AAEP Scoring Criteria (found at the end of this document) and the highest-ranking papers will be selected for the available time. Authors are expected to acknowledge all sources of funding or support for the work described and to disclose to the Educational Programs Committee any financial interest (including ownership, employment, consultancy arrangements, or service as an officer or board member) they have with companies that manufacture or sell products that figure prominently in the paper or with companies that manufacture or sell competing products. Such an interest will not necessarily influence the decision to accept or reject a submission for the program, but must be included in the Acknowledgments section for the convention proceedings. Guidelines: Failure to adhere to the following format will result in non-acceptance. It is the author’sresponsibility to convince the Educational Programs Committee of the value of the submission, as well as to portray to the reader the contents of the presentation. Specific instructions for Scientific papers, < 250 word abstracts, “How to” papers, Review papers, and Business papers, and can be found in their respective sections. Headings should include (but are not limited to) the following: 1. Take Home Message 2. Introduction 3. Materials and Methods 4. Results 5. Discussion 6. References Title: The title should be 15 words or fewer, at the top and on the first page. Example: Upper Respiratory Dysfunction in Horses During High Speed Exercise Take Home Message: This should be a short, concise summarization of the main conclusion and should be no longer than two or three sentences (approximately 50 words). “How to” papers do not require a take-home message. Example: Local anesthetic injected into the coffin joint is not selective for only this joint. Such injections will desensitize much of the navicular bone and its suspensory ligaments. Introduction: The rationale for the submission should be given briefly and significant published work acknowledged here. The clinical significance should also be included, as well as a clear statement of the objective or purpose of the submission. The statement of objectives is usually found in the last sentence of the Introduction. Materials and Methods: This section should describe experimental methodology in the case of a didactic study or, in the case of a clinical study, should include a description of the population from which the animals were selected and how they were selected for inclusion in the report. Data obtained and how they were obtained must be described. A description of the statistical methods used to summarize data, test hypotheses, and characterize the significance of results should also be included. For weights and measures, metric units should be used. Dosages should be expressed entirely in metric units and with specific time intervals. Example: 22 mg/kg, q 12 h, IV (not 10mg/lb, BID, IV) \Results: Actual results with numbers and data must be presented. When possible, quantify findings (mean, median, proportion) and present them with appropriate estimates of measurement error or uncertainty (such as standard deviation (SD), standard error (SE) or confidence interval) in addition to the results of hypothesis testing. If the data can be well represented with a graph or figure, these are encouraged if subsequent publication is not anticipated. If numbers and data are not presented due to concerns regarding publication in a refereed journal, indications of relative differences between groups such as odds ratios, % change, and significant differences must be included in the submission to be considered acceptable. In these instances, the authors should submit the data in the form of means, standard deviations, or other descriptions of comparisons among groups in an appendix, which will not be published and only used for review purposes. Discussion: Important findings documented in the results of the study should be stated. Results should be related to other work which has been done and how the results differ or agree with previously published work and why any differences may have occurred should be discussed. The practical take home message for the equine practitioner should be clearly defined and stated in thesummarizing final statement. This statement may be longer, but should be similar in content to the take home message at the beginning of the paper. References: All submissions must include references. References to published works should be limited to what is relevant and necessary. Number references in the text with superscript numbers consecutively in the order in which they are first cited. Under references, list all authors when there are three or fewer; list only the first three and add “et al.” when there are four or more. The author is responsible for the formatting and accuracy of all reference citations. Since readers frequently depend upon the reference citations to guide them in further reading, it is imperative that the citations are correct so that libraries can locate the papers a reader may wish to obtain. Examples: Journal article: Auer JA, Martens RJ, Williams EH. Periosteal deformities in foals. Am J Vet Res 1982;181:459-466. Murphy CJ, Lavoie JP, Groff J, et al. Bilateral eyelid swelling attributable to lymphosarcoma in a horse. J Am Vet Med Assoc 1989;194:939-942. Some common journal abbreviations include: Acta Vet Scand, Am J Vet Res, Can J Vet Res, Can Vet J, Cornell Vet, Compend Contin Educ Pract, Equine Vet J, Equine Vet J Suppl, J Am Vet Med Assoc, J Vet Diagn Invest, J Vet Intern Med, Prev Vet Med, Vet Clin North Am Equine Pract, Vet Radiol, Vet Rec, Vet Surg. Other journal names should be abbreviated in accordance with the National Library of Medicine and Index Medicus. Book: Turner AS, McIlwraith CW. Techniques in large animal surgery. Philadelphia: Lea and Febiger, 1982;186-191. Banks P, Bartley W, Birt LM. The biochemistry of the tissues 2nd ed. London: John Wiley & Sons, 1968;24. Devlin TM, ed. Textbook of biochemistry with clinical correlations. New York: John Wiley & Sons, 1982;14-36. Chapter in a book: Axelrod B. Glycolysis. In: Greenberg DM, ed. Metabolic pathways, vol 1. 3rd ed. New York: Academic Press, 1967;112-145. Kainer RA. Functional anatomy of equine locomotor organs. In: Stashak TS, ed. Adams’ lameness in horses 4th ed. Philadelphia: Lea and Febiger, 1987;12-18. Proceedings: Divers TJ. Acute renal failure in horses and cattle, in Proceedings. 3rd Am Coll Vet Int Med Forum 1985;93-95. Lamb CR, Koblik PD, O’Callaghan MW, et al. Comparison of bone scintigraphy and radiography as aids in the evaluation of equine lameness: Retrospective analysis of 275 cases, in Proceedings. Am Assoc Equine Pract 1989;35:359-368. Footnotes: References to dissertations, theses, abstracts, personal communications and papers submitted but not yet accepted for publication should be footnoted: Jones CD. The selective advantage of the ABO blood groups [thesis]. Ithaca, NY: Cornell University; 1990. Bramlage LR. Lexington, KY. (personal communication) 1996. Smith AB. Unpublished data. January 1990. Evans LH. Entrapment of the epiglottis. Am Assoc Equine Pract. In Press 1981. Products and equipment should be identified by chemical or generic names or descriptions. All products should be footnoted, along with the manufacturer’s full address. A trade name may be included in a lettered footnote along with the name and location (full mailing address including zip code) of the manufacturer when the product or equipment was essential to the outcome of the experiment or treatment. Example: All horses were sedated with a combination of detomidine HCLa (10-20 mg/kg IV) and butorphanol tartrateb (0.01-0.02 mg/kg IV). aDormosedan® Orion Corporation, Espoo, Finland.bTorbugesic®, Fort Dodge Animal Health, Fort Dodge, IA 50501. Acknowledgments: Acknowledgments should include financial and material support for research (e.g. GraysonJockey Club Research Foundation, AQHA Foundation) and technical support for work performed. Authors are expected to disclose the nature of any financial interests (including ownership, employment, consultancy arrangements, or service as an officer or board member) they have with companies that manufacture or sell products that figure prominently in the submission or with companies that manufacture or sell competing products. Permissions: If you wish to use previously published material, including text, photographs, or drawings, you must acknowledge the original source and submit written permission from the copyright holders (author and publisher) to reproduce the material. Provide this permission when you submit your original manuscript. Ethical Considerations: 1. Authors are expected to disclose the nature of any financial interests they have with companies that manufacture or sell products that figure prominently in the submission or with companies that manufacture or sell competing products. (This includes ownership, employment, consultancy arrangements, or service as an officer or board member.) 2. If your paper or presentation references the use of a compounded pharmaceutical, please be certain that you are familiar with the FDA guidelines on the use of compounded pharmaceuticals and that the product you reference is in compliance. 3. All submissions should cite levels of evidence-based medicine. You should plan to include any ethical considerations as part of your oral presentation if your paper is accepted. IACUC Approval AAEP is dedicated to the humane use of animals in scientific research in accordance with the Institutional Animal Care and Use Committee (IACUC). AAEP recognizes the difficulty practitioners may have when attempting to obtain IACUC approval therefore the Educational Programs Committee has compiled a list of liaisons that practitioners can use as a resource. This list can be found on the AAEP website. Standard of Care The AAEP is sensitized to having people use the term “Standard of Care” from the podium. If you plan to do this please include this in your abstract or written submitted material so the EPC can confirm its agreement with your statement. 1. A diagnostic and treatment process that a clinician should follow for a certain type of patient, illness, or clinical circumstance. Adjuvant chemotherapy for lung cancer is "a new standard of care, but not necessarily the only standard of care." (New England Journal of Medicine, 2004) 2. In legal terms, the level at which the average, prudent provider in a given community would practice. It is how similarly qualified practitioners would have managed the patient's care under the same or similar circumstances. The medical malpractice plaintiff must establish the appropriate standard of care and demonstrate that the standard of care has been breached. Deadlines: ALL papers must be submitted online by March 15, 2012, 3:00 p.m. E.T.; under no circumstances will submissions received after the deadline be considered or reviewed. ALL deadlines must be adhered to in order to have the published Proceedings available at the meeting. Review Process: To respect the integrity of the Annual Convention program and ensure the fairness of the review process, AAEP has adopted blind reviewing in which the identity of the authors and reviewers are not known to each other. Papers will be reviewed, scored, and selected by the Educational Programs Committee. Scoring Criteria A goal of the Educational Programs Committee (EPC) in choosing submissions for the AAEP annual meeting is to combine the best available clinical research with clinical experience and expertise to meet the needs of our patients. The AAEP Scoring Criteria can be found at the end of this document. Pre-Press Approval: Authors will have final approval at the page proof stage. Changes/updates in numbers, dosages or inappropriate grammar may be made within one week of receiving page proofs. Final grammatical changes will be the decision of the editors. Substantial changes or removal of any data will result in forfeiture of complimentary registration and travel, and exclusion from the program. Reimbursement: The presenting author will receive complimentary registration and a reimbursement of $500 to help support travel. If the same author delivers a second abstract at the convention, an additional $250 will be granted; $125 will be added if the author presents a third abstract. No additional reimbursement will be granted for delivering a fourth abstract. Mentors for Authors: Paper submissions by private practitioners and first time authors are highly encouraged. The AAEP website (www.aaep.org) features a list of members in various areas of expertise that have agreed to volunteer their time to mentor an author who needs guidance. |
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American Association of Equine Practitioners |
