Instructions for Authors of Manuscripts

56^th AAEP Convention

Baltimore, Maryland, December 4-8, 2010

ALL papers must be submitted online by March 15, 2010, 3:00 p.m. ET.

To submit a paper, go to http://aaep2010.abstractcentral.com

Scientific Papers

The AAEP Proceedings is protected by copyright and information submitted and accepted becomes the property of AAEP. However, requests for copies or reprints will be honored by AAEP only with the cooperative permission of the presenting author, who by his or her presentation, represents all authors. AAEP reserves the right not to accept any submission without further recourse.

Scientific presentations for the AAEP Convention will be selected directly from the review-ready submissions to the Program Chair. Submissions may include case series with follow-up data, or the results of experimental or observational studies as Scientific Papers, as well as “How to” and Review Papers.  Papers on a particular topic for in-depth seminars may be solicited by invitation from the Program Chair.  Scientific Paper selection will be made by the Educational Programs Committee. The quality of the Scientific Paper will determine the selection. Missing data or proposed, but not completed procedures, will exclude the Scientific Paper or other paper from consideration. AAEP invites information dealing with any subject germane to equine practice, but special consideration will be given to presentations by practitioners and material with practical content or new information. At least one author of a report describing diagnosis, treatment, or the interpretation of medical information should be a veterinarian.

All submissions should strictly adhere to the Instructions for Authors. Submissions will be ranked using these criteria, and the highest-ranking papers will be selected for the available time. The AAEP does not provide critiques of rejected papers.

Authors are expected to acknowledge all sources of funding or support for the work described and to disclose to the Educational Programs Committee any financial interest (including ownership, employment, consultancy arrangements, or service as an officer or board member) they have with companies that manufacture or sell products that figure prominently in the Scientific Paper or with companies that manufacture or sell competing products.  Such an interest will not necessarily influence the decision to accept or reject a Scientific Paper for the program, but must be included in the Acknowledgments section for the convention proceedings.

Guidelines:

Failure to adhere to the following format will result in non-acceptance. It is the author’s

responsibility to convince the Educational Programs Committee of the value of the presentation through use of the Scientific Paper, as well as to portray to the reader the contents of the presentation. Specific instructions for “How to”, Review, and In-depth papers are available on the AAEP website. They may also be requested from the AAEP office.

Format:

·    Current return address, phone, fax, and e-mail address of the primary author must be included.

• No fewer than 600 words, no upper word limit.
• Font size must be 12 points.

Note: Guidelines for authors who intend to publish in a refereed journal can be found in a section below.

Headings should include (but are not limited to) the following:

1.  Take Home Message

2.  Introduction

3.  Materials and Methods

4.  Results

5.  Discussion

6.  References

Title:

The title of the paper should be 15 words or fewer, at the top and on the first page of the Scientific Paper.

Example:

            Upper Respiratory Dysfunction in Horses During High Speed Exercise

Authors:

The list of authors should include each author’s full name with middle initial and list of professional degree(s) and highest earned academic degree.  The name of the presenting author must be underlined.  Please include degrees and board certifications for all authors.

Example:

            Albert J. Kane, DVM, MPVM, PhD; C. Wayne McIlwraith, BVSc, PhD, DSc, FRCVS, Diplomate ACVS; Richard D. Park,  DVM, PhD, Diplomate ACVR; Larry R. Bramlage, DVM, MS, Diplomate ACVS

Authors’ Addresses: Equine Orthopaedic Research Laboratory (Kane, McIlwraith) and Department of Radiology (Park), College of Veterinary Medicine and Biomedical Sciences, Colorado State University, Fort Collins, CO  80523; Rood and Riddle Equine Hospital, P.O. Box 12070, Lexington, KY 40511 (Bramlage).

Take Home Message:

This should be a short, concise summarization of the main conclusion and should be no longer than two or three sentences (approximately 50 words). “How to” and in-depth papers do not require a take-home message.

Example:

Local anesthetic injected into the coffin joint is not selective for only this joint. Such injections will desensitize much of the navicular bone and its suspensory ligaments.

Introduction:

The rationale for the Scientific Paper or study should be given briefly and significant published work acknowledged here. The clinical significance should also be included, as well as a clear statement of the objective or purpose of the Scientific Paper or study.  The statement of objectives is usually found in the last sentence of the Introduction.

Materials and Methods:

This section should describe experimental methodology in the case of a didactic study or, in the case of a clinical study, should include a description of the population from which the animals were selected and how they were selected for inclusion in the report.

Data obtained and how they were obtained must be described. A description of the statistical methods used to summarize data, test hypotheses, and characterize the significance of results should also be included.  For weights and measures, metric units should be used. Dosages should be expressed entirely in metric units and with specific time intervals.

Example:

            22 mg/kg, q 12 h, IV (not 10mg/lb, BID, IV)

Results:

Actual results with numbers and data must be presented. When possible, quantify findings (mean, median, proportion) and present them with appropriate estimates of measurement error or uncertainty (such as standard deviation (SD), standard error (SE) or confidence interval) in addition to the results of hypothesis testing.  If the data can be well represented with a graph or figure, these are encouraged if subsequent publication is not anticipated. If numbers and data are not presented due to concerns regarding publication in a refereed journal, indications of relative differences between groups such as odds ratios, % change, and significant differences must be included in the Scientific Paper to be considered acceptable. In these instances, the authors should submit the data in the form of means, standard deviations, or other descriptions of comparisons among groups in an appendix, which will not be published and only used for review purposes.

Discussion:

Important findings documented in the results of the study should be stated. Results should be related to other work which has been done and how the results differ or agree with previously published work and why any differences may have occurred should be discussed. The practical take home message for the equine practitioner should be clearly defined and stated in the summarizing final statement. This statement may be longer, but should be similar in content to the take home message at the beginning of the paper.

References:

All manuscripts must include references, including Scientific Papers, “How to”, Review, and In-depth papers. References to published works should be limited to what is relevant and necessary. Number references in the text with superscript numbers consecutively in the order in which they are first cited. Under References, list all authors when there are three or fewer; list only the first three and add “et al.” when there are four or more. The author is responsible for the formatting and accuracy of all reference citations. Since readers frequently depend upon the reference citations to guide them in further reading, it is imperative that the citations are correct so that libraries can locate the papers a reader may wish to obtain.

Examples:

Journal article:

Auer JA, Martens RJ, Williams EH. Periosteal deformities in foals. Am J Vet Res 1982;181:459-466.

Murphy CJ, Lavoie JP, Groff J, et al. Bilateral eyelid swelling attributable to lymphosarcoma in a horse. J Am Vet Med Assoc 1989;194:939-942.

Some common journal abbreviations include: Acta Vet Scand, Am J Vet Res, Can J Vet Res, Can Vet J, Cornell Vet, Compend Contin Educ Pract, Equine Vet J, Equine Vet J Suppl, J Am Vet Med Assoc, J Vet Diagn Invest, J Vet Intern Med, Prev Vet Med, Vet Clin North Am Equine Pract, Vet Radiol, Vet Rec, Vet Surg.  Other journal names should be abbreviated in accordance with the National Library of Medicine and Index Medicus.

Book:

Turner AS, McIlwraith CW. Techniques in large animal surgery. Philadelphia: Lea and Febiger, 1982;186-191.

Banks P, Bartley W, Birt LM. The biochemistry of the tissues 2nd ed. London: John Wiley & Sons, 1968;24.

Devlin TM, ed. Textbook of biochemistry with clinical correlations. New York: John Wiley & Sons, 1982;14-36.

Chapter in a book:

Axelrod B. Glycolysis. In: Greenberg DM, ed. Metabolic pathways, vol 1. 3rd ed. New York: Academic Press, 1967;112-145.

Kainer RA. Functional anatomy of equine locomotor organs. In: Stashak TS, ed. Adams’ lameness in horses 4th ed. Philadelphia: Lea and Febiger, 1987;12-18.

Proceedings:

Divers TJ. Acute renal failure in horses and cattle, in Proceedings. 3rd Am Coll Vet Int Med Forum 1985;93-95.

Lamb CR, Koblik PD, O’Callaghan MW, et al. Comparison of bone scintigraphy and radiography as aids in the evaluation of equine lameness: Retrospective analysis of 275 cases, in Proceedings. Am Assoc Equine Pract 1989;35:359-368.

Footnotes:

References to dissertations, theses, abstracts, personal communications and papers submitted but not yet accepted for publication should be footnoted:

Jones CD. The selective advantage of the ABO blood groups [thesis]. Ithaca, NY: Cornell University; 1990.

            Bramlage LR. Lexington, KY. (personal communication) 1996.

Smith AB. Unpublished data. January 1990.

Evans LH. Entrapment of the epiglottis. Am Assoc Equine Pract. In Press 1981.

Products and equipment should be identified by chemical or generic names or descriptions. All products should be footnoted, along with the manufacturer’s full address. A trade name may be included in a lettered footnote along with the name and location (full mailing address including zip code) of the manufacturer when the product or equipment was essential to the outcome of the experiment or treatment.

Example:

All horses were sedated with a combination of detomidine HCL^a (10-20 mg/kg IV) and butorphanol tartrate^b (0.01-0.02 mg/kg IV).

^aDormosedan® Orion Corporation, Espoo, Finland.

^bTorbugesic®, Fort Dodge Animal Health, Fort Dodge, IA 50501.

Acknowledgments:

Acknowledgments should include financial and material support for research (e.g. Grayson

Jockey Club Research Foundation, AQHA Foundation) and technical support for work performed. Authors are expected to disclose the nature of any financial interests (including ownership, employment, consultancy arrangements, or service as an officer or board member) they have with companies that manufacture or sell products that figure prominently in the Scientific Paper or with companies that manufacture or sell competing products.

Permissions:

If you wish to use previously published material, including text, photographs, or drawings, you must acknowledge the original source and submit written permission from the copyright holders (author and publisher) to reproduce the material. Provide this permission when you submit your original manuscript.

Ethical Considerations:

4.    There should be no “commercial” appearance during any presentation.

You should plan to include any ethical considerations as part of your oral presentation if your paper is accepted.

Deadlines and Review Process:

ALL papers must be submitted online by March 15, 2010, 3:00 p.m. E.T.; deadlines must be adhered to in order to have the published Proceedings available at the meeting. Scientific papers will be read by the Educational Programs Committee prior to the editing process. Under no circumstances will submissions received after the deadline be considered or reviewed.

Pre-Press Approval:

Authors will have final approval at the page proof stage. Changes/updates in numbers, dosages or inappropriate grammar may be made within one week of receiving page proofs.  Final grammatical changes will be the decision of the editors. Substantial changes or removal of any data will result in forfeiture of complimentary registration and travel, and exclusion from the program.